How To Make A Group Call In Microsoft Teams - Guide

How to Make a Group Call in Microsoft Teams – Guide


Learning how to make a group call in Microsoft Teams can significantly enhance team collaboration and increase efficiency. This powerful tool is not just about connecting team members remotely, but also about improving the overall communication process within an organization.

In this post, we will delve into the intricacies of initiating new calls in Microsoft Teams, whether it’s through using the command box or dialing direct phone numbers. We’ll explore how to create a group call by finding the ‘New Chat’ option under the ‘Recent’ submenu and entering names while choosing your type of call – be it audio or video.

We’ll also discuss managing participants during active group calls and highlight additional features that come with MS Team’s telephony functions like wireless voice-over IP phones and Microsoft Phone System support for non-team users. Lastly, we’ll underline why understanding how to make a group call in Microsoft Teams is crucial in today’s digital world where reliable communication tools are indispensable.

Understanding Microsoft Teams for Group Calls

In the digital age, communication and collaboration tools are crucial to success in any industry. One such tool is Microsoft Teams, a versatile platform designed to enhance team collaboration and streamline communication.

Group Calls Made Easy

Microsoft Teams lets you make group calls directly from chat, no formal meeting required. It’s like having a conference room in your pocket, minus the stale coffee and awkward small talk.

250 is the Magic Number

Just remember, when it comes to group calls on Teams, the limit is 250 participants. Unless you’re organizing a massive online show or aiming to break an international record, the 250-person limit should suffice.

Expand Your Team’s Horizons

Teams isn’t just for your immediate crew. You can also bring in non-team users to join your app-based calls. It’s like inviting the cool kids from another school to your party.

Get the Full Scoop

If you want to unlock the full potential of Microsoft Teams for group calls, consider getting some training. Check out platforms like ITUOnline for comprehensive courses that cover all the latest tech trends. Stay on top of the latest tech developments.

Initiating Calls in Microsoft Teams

Microsoft Teams: where team collaboration meets calling convenience. Start calls quickly and efficiently to enhance teamwork.

Command Box Calling

Type “/call” followed by the person’s name in the command box to open their chat window. From there, click video or audio call. It’s that easy.

Dial Direct Phone Numbers

If allowed by your organization, dial direct phone numbers in Microsoft Teams. Just go to the ‘Calls’ tab and use the dial pad. Perfect for involving non-team users in important discussions.

Note: Ensure you have the necessary licensing and compatible hardware, like wireless voice-over IP phones, for uninterrupted calling.

If you encounter any issues, seek help from Microsoft support. They have extensive resources to ensure a smooth experience.

Creating Group Call in Microsoft Teams

If you want to level up your team collaboration and communication game, creating a group call on Microsoft Teams is the way to go. It’s like a conference call, but cooler.

Finding the ‘New Chat’ Option

To initiate a collective conversation, locate the chat selection on the left-hand side of your display. Look for the ‘Recent’ submenu and find the ‘New Chat’ option. It’s like finding a hidden treasure, but without the pirates.

Entering Names and Choosing the Call Type

In the ‘To’ field, enter the names of those you wish to include in your conversation. It’s like making a guest list, but without the fancy invitations. You can even add more people during the call if you need to. Adaptability is the key.

Decide between an audio-only chat or a video conferencing session – it’s like selecting from either a phone call or video communication, but with more features. Choose wisely, my friend. It’s like deciding between a phone call and a video chat, but with more buttons.

Note: If you need to add more people during the call, just click the ‘+ Add People’ button. It’s like expanding your circle of friends, but without the awkward introductions.

Managing Participants during Group Calls

In a world where remote work is becoming increasingly common, it’s crucial to have the ability to manage participants during group calls on platforms like Microsoft Teams. This feature allows users to control who stays in the conversation. Whether it’s a team meeting or a casual chat, Microsoft Teams lets you kick someone out of a call group.

Removing participants during active group calls

To remove someone from an ongoing call, just select them and tap ‘X’ next to their name. Easy peasy. But remember, only the call initiator can do this. So if you’re leading a discussion, make sure you know how to wield this power.

This feature is especially handy when dealing with large groups. Not everyone needs to stick around for the whole call. For example, if certain team members contribute remotely at different stages of a project discussion but don’t need to stay till the end, just click ‘X’ and they’re out.

Managing participation levels like this not only maintains order but also improves team collaboration. It ensures that only relevant individuals are involved, minimizing distractions and unnecessary noise that can hamper productivity.

If someone accidentally gets removed or leaves for some reason, they can always rejoin through the initial link, unless the host locks the meeting to prevent interruptions during important discussions.

Microsoft support provides comprehensive guides on these functions and more, so feel free to explore and become even more comfortable using this powerful tool to achieve better outcomes in both your personal and professional life.

Exploring Additional Features with Microsoft Teams’ Telephony Functions

Microsoft Teams isn’t just for boosting team collaboration. It’s a powerhouse of features that go beyond basic calling. These extra capabilities can seriously level up your organization.

Benefits Beyond Basic Calling

With Microsoft Teams, you can do more than just make wireless voice-over IP calls and video chats. The command box at the top lets you quickly catch up on unread messages and replies. You can also search across people, files, chats, and apps, keeping your workflow organized and efficient.

But wait, there’s more. You can start one-on-one calls or group chats with team members scattered across the globe. No matter where they are, everyone stays connected, boosting collaboration like never before.

Non-Team Users and Microsoft Teams’ Telephony Features

Microsoft Teams isn’t just for internal communication. Non-team users can receive app-based calls through Microsoft Phone System Direct Routing. This means you can collaborate with external stakeholders and other departments seamlessly, without them needing to be part of specific teams. Talk about expanding your horizons.

Gaining an appreciation for how the more complex components of Microsoft Teams function is key to making the most of its capabilities. That’s where platforms like ITUOnline come in, offering top-notch Microsoft Teams training.

Why Training is Crucial for Mastering Tools Like MS Teams

In today’s digital age, being a pro at using communication and collaboration tools like Microsoft Teams is a must. Don’t worry, ITUOnline has got your back with top-notch training that will level up your skills.

The Power of Training in Maximizing Application Efficiency

When it comes to mastering complex software applications, training is the secret sauce. ITUOnline offers comprehensive courses that cover everything from basic navigation to advanced features, ensuring you make the most of your technology investments.

A well-structured Microsoft Teams course will teach you how to initiate calls, create group chats, and manage participants like a boss. This knowledge not only boosts productivity but also fosters seamless team collaboration.

But training isn’t just about learning how to use the functions. It’s about understanding best practices too. From maintaining call quality to nailing virtual meeting etiquette, ITUOnline’s courses have got you covered for professional interactions in today’s remote working environment.

The Need for Reliable Digital Communication in Today’s World

In our interconnected world, where teams span across different locations, reliable digital communication tools are a game-changer. They enable effective decision-making, no matter where your team members are physically located.

And it’s not just tech-related industries that need these skills. To stay competitive, individuals across all sectors must continually upgrade their skills and knowledge. As technologies continue to trend globally, platforms like ITUOnline help individuals expand their knowledge base and enhance their skill sets accordingly.

To sum it up without being boring, never underestimate the importance of proper training for mastering tools like MS Teams. So why wait? Start enhancing your skills with ITU Online Courses today.

Reliable Communication Tools: A Must-Have in Today’s Digital World

In the digital age, dependable communication resources are essential. With remote work becoming the new norm, it’s crucial to have dependable means of communication like Microsoft Teams’ group calls. No more excuses for not being able to reach your team members, even if they’re hiding in their blanket forts.

The Necessity of Reliable Digital Communication

This shift towards remote work has made it essential for businesses to adapt and invest in technologies that promote better outcomes. Microsoft Teams, with its fancy Group Calls feature, not only ensures seamless communication but also centralizes data access. It’s like having a virtual water cooler where everyone can gather and share ideas, minus the awkward small talk.

And it’s not just tech-related industries that benefit from reliable digital communication tools. Whether you’re in finance, healthcare, or even underwater basket weaving, these tools help teams stay connected, collaborate effectively, and avoid the chaos of miscommunication. No more sending carrier pigeons or smoke signals to get your point across.

For those eager to stay ahead of the curve, platforms like ITUOnline offer training courses on trending technologies. Because let’s face it, being tech-savvy is the new cool. Forget about being the office clown, be the office tech guru instead.

So, invest some time in learning how platforms like Microsoft Teams operate. Not only will you become a communication wizard, but you’ll also boost productivity levels within your organization. Who knows, you might even become the superhero of remote work, saving the day one virtual meeting at a time.

Frequently Asked Questions for Microsoft Teams

How can I initiate a group call in Microsoft Teams?

To initiate a group call, open Microsoft Teams and select the ‘Calls’ tab on the left. Then, click on the ‘Make a Call’ button. Type in the names or numbers of the people you want to include in the call, and then select the ‘Audio Call’ or ‘Video Call’ button to start the group call. Alternatively, you can start a call directly from a chat by clicking on the camera icon at the top right corner of the chat window.

How many participants can I add to a group call in Microsoft Teams?

As of September 2021, Microsoft Teams allows up to 300 participants in a single group call for regular users. For live events, you can host up to 10,000 participants. However, these numbers may have changed, so it’s recommended to check the current Microsoft Teams limits on the official Microsoft Teams website or user guide.

Can I add more people to a group call that’s already ongoing?

Yes, you can add more people to an ongoing group call in Microsoft Teams. While in the call, click on the ‘Show Participants’ button, then click on ‘Invite Someone’ and search for the person you want to add. Click on their name to add them to the call.

Can I make a group video call, or is it just audio?

You can make both group audio calls and group video calls in Microsoft Teams. When initiating a call, you’ll have the option to make either an audio call or a video call. If you start an audio call, you can turn on video at any time during the call by clicking on the ‘Video’ button.

Do all participants need to have a Microsoft Teams account to join a group call?

Generally, it’s easier if all participants have a Microsoft Teams account. However, if some participants do not have an account, you can invite them to the group call using their email address. They will receive a link which allows them to join the call as a guest from their web browser without needing to create an account. They will need to download the Teams app if they’re joining from a mobile device.


In conclusion, this blog post has provided a comprehensive guide on how to make a group call in Microsoft Teams. By understanding the limitations of the number of participants, initiating new calls through the command box or direct phone numbers, creating group calls by finding the ‘New Chat’ option and managing participants during active calls, users can effectively utilize this communication tool. Additionally, exploring additional features and benefits of MS Team’s telephony functions highlights its versatility beyond basic calling functions. It is crucial for professionals and students in IT-related fields to receive proper training on tools like Microsoft Teams to maximize their effectiveness.

With reliable digital communication becoming increasingly important in today’s world, knowing how to make a group call in Microsoft Teams can greatly enhance collaboration and productivity for teams working remotely or across different locations. By utilizing the features and functionalities discussed in this blog post, individuals can easily connect with colleagues, clients, or project partners for effective communication and seamless teamwork.

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