Quickbooks Online Training
Learn essential QuickBooks Online skills to support small business accounting, streamline workflows, and enhance your career as a bookkeeper, accountant, or business owner.
When managing financial records for small to medium-sized businesses, accuracy and efficiency are crucial. If you’re responsible for supporting clients or handling your own company’s accounting tasks, mastering accounting with QuickBooks Online suite can significantly streamline your workflow. This course equips you with practical skills to navigate QuickBooks Online and support various business needs effectively. Whether you’re a small business owner, bookkeeper, or aspiring accountant, this training provides the foundational expertise needed to ensure financial data integrity and operational success.
In this course, you’ll learn how to set up and manage client accounts, perform reconciliations, generate essential reports, and utilize QuickBooks Online’s features to support financial decision-making. The curriculum covers everything from basic setup to advanced workflows, including tips on avoiding common errors and maximizing productivity with the QuickBooks Online mobile app. This training is designed to give you a hands-on, real-world understanding of how to use QuickBooks Online to support small business accounting needs. It’s ideal for those seeking basic QuickBooks Online training that is practical, straightforward, and directly applicable to day-to-day tasks.
What You Will Learn
This course prepares you to confidently support clients or manage your own accounting using QuickBooks Online. You will develop a comprehensive understanding of the end-to-end accounting process within the platform. Here are some specific skills you will acquire:
- Determine client needs and recommend the most suitable QuickBooks Online subscription level for different business types.
- Set up a new client account, ensuring all necessary settings adhere to specific business requirements.
- Navigate QuickBooks Online and QuickBooks Online Accountant to support small and medium-sized business clients effectively.
- Reconcile bank and credit card accounts, and make appropriate adjusting entries to maintain accurate records.
- Verify that the books are balanced and ready for financial reporting or year-end closing.
- Generate and interpret basic financial reports to assess business performance and inform decision-making.
- Utilize accountant tools within QuickBooks Online to streamline workflows and improve accuracy.
- Leverage the QuickBooks Online mobile app to access and manage financial data on the go.
- Implement best practice workflows when supporting clients to ensure consistency and compliance.
Who This Course Is For
This training is tailored for professionals looking to enhance their support capabilities in small business accounting. Ideal students include bookkeepers, accounting assistants, small business owners, accounting students, and finance professionals. Whether you are just starting your career or seeking to deepen your QuickBooks Online expertise, this course provides the practical foundation you need. It’s suitable for individuals with basic computer skills and no prior accounting experience, although familiarity with general business concepts will be helpful.
Why These Skills Matter
Mastering accounting with QuickBooks Online suite positions you as a valuable asset in many business environments. QuickBooks Online is widely adopted by small and medium-sized enterprises, creating a steady demand for skilled users. Proficiency with this platform can open doors to careers in bookkeeping, accounting, and financial support roles, often with competitive salaries. For entrepreneurs and small business owners, understanding QuickBooks Online means greater control over financial management, improved accuracy, and the ability to generate insights that drive growth.
Developing expertise in QuickBooks Online also enhances your marketability as a freelance bookkeeper or consultant. Many businesses seek reliable professionals to handle their bookkeeping and accounting tasks, making this skill set highly transferable and in-demand. Whether aiming for a full-time position or freelance opportunities, knowing how to efficiently use QuickBooks Online provides a tangible edge in today’s competitive job market. It’s a practical investment that directly supports your career growth and business success.
Module 1: Setup and Maintenance
- Module 1 Notes
- Course Introduction
- Knowing Which Account is Right for You
- Getting Started
- User Setup
- Access Rights
- User Setup Completion
- Adding Employees to Payroll
- Inviting Your Accountant
- Dashboard and 3 Ways to Navigate QBO
- Commonly Used Forms
- Module 1 Summary
Module 2: List Management
- Module 2 Notes
- Defining Lists
- Importing Lists
- Employees vs 1099
- Adding and Removing Entries
- Updating Entries
- Editing and Managing List Elements Demo
- Merging Items (entries)
- Form Requirements
- Module 2 Summary
Module 3: Sales (Money-In)
- Module 3 Notes
- Product and Service Setup
- Customer Setup Demo
- Invoicing Workflows
- Recording Sales
- Customer Statements
- Tracking Audit History Demo
- Sales Reciept Workflow
- Undeposited Funds Account
- Accounts Receivable Impact
- Impact of Connecting Your Bank Account to QBO
- Billable Expense Invoicing
- Recording a Customer Credit
- Delayed Charges
- Estimates
- Module 3 Summary
Module 4: Purchased (Money-Out)
- Module 4 Notes
- Product and Service Setup on Purchase Forms
- Vendor Setup
- Purchase Order Transactions
- Entering and Paying Bills
- Recording Checks
- Recording Credit and Debit Card Transactions
- Recording EFTs, Online Payments, and Wire Transfers
- Recording Vendor Credits
- Voiding vs Deleting Checks
- Vendor Page and Report Insights
- Module 4 Summary
Module 5: Accounting
- Module 5 Notes
- Basic financial statements (Balance sheet, income statement, and statement of cash flows)
- Financial Statements Expanded
- Cash and Accrual Accounting Differences
- Difference Between Cash and Accrual Reporting
- Setting a Closing Date
- Balancing Your Books aka Reconciling Demo
- Journal Entries
- Audit Log Insights
- Project Profitability Demo
- Module 5 Summary
Module 6: Reports
- Module 6 Notes
- Customized Reports
- Commonly Used Reports Demo
- Setup Automatic Report Emails
- Collapse and Expand Report Function
- Exporting and Importing Reports
- Module 6 Summary
Module 7: Customizations and Time Savers
- Module 7 Notes
- Tracking Income and Expenses for Multiple Locations
- Organizing your Chart of Accounts
- Custom Fields on Invoices
- Recurring Transactions
- Customizing a Sales Form
- Keyboard Shortcuts
- QBO Mobile App Preview
- Connecting Third Party Apps to QBO
- Module 7 Summary
Module 8: Extra
- Module 8 Notes
- Common Mistakes QBO Users Make
- Final Note on Bookkeeping Best Practices
- Why QBO is Awesome
- Course Outro
- Defining Terms and Sample Quiz Questions
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Frequently Asked Questions.
What topics are covered in the QuickBooks Online Training course?
This QuickBooks Online Training course covers a comprehensive range of topics designed to equip learners with practical accounting skills. The curriculum starts with the basics of setting up a new company, including configuring company settings and selecting the appropriate subscription level based on business needs. It then moves into core accounting functions such as recording transactions, managing invoices, expenses, and bills.
Additional modules focus on bank and credit card reconciliations, generating financial reports, and understanding the key performance indicators for small and medium-sized businesses. The course also introduces advanced features like accountant tools within QuickBooks Online, workflow automation, and best practices for supporting clients. Mobile app utilization and tips for avoiding common errors are integrated to ensure learners can maximize productivity and accuracy in real-world scenarios.
How does QuickBooks Online Certification benefit my career as an accountant or bookkeeper?
Obtaining certification in QuickBooks Online significantly enhances your professional credibility and marketability. As a widely used accounting platform among small and medium-sized businesses, proficiency in QuickBooks Online positions you as a valuable asset in the finance support industry. Certification demonstrates your expertise in managing financial data, supporting clients effectively, and ensuring compliance with best practices.
This credential can open doors to various career opportunities, including bookkeeping, accounting assistant roles, or freelance consulting. It also provides a competitive edge when applying for jobs or attracting clients, as employers and business owners prefer certified professionals with proven skills. Additionally, the certification process deepens your understanding of the platform, enabling you to implement efficient workflows and deliver higher-quality services, ultimately leading to career growth and increased earning potential.
What are the key features of QuickBooks Online that are essential for supporting small business accounting?
QuickBooks Online offers a suite of features vital for effective small business accounting. Key among these are its ability to record and categorize transactions, manage invoices and expenses, and perform bank and credit card reconciliations. These features ensure accurate financial records and help identify discrepancies early.
Other essential features include customizable financial reports, such as profit and loss statements, balance sheets, and cash flow reports, which provide insights into business performance. The platform’s accountant tools facilitate collaboration with other financial professionals, while the mobile app enables on-the-go access to data. Automation options for recurring transactions and reminders streamline workflows, reducing manual effort and errors. Mastering these features ensures you can support small business financial management effectively and efficiently.
What strategies can help me prepare effectively for the QuickBooks Online Certification exam?
Effective preparation for the QuickBooks Online Certification exam involves a combination of hands-on practice, review of key concepts, and understanding real-world application scenarios. Start by completing the training course thoroughly, focusing on areas like client setup, reconciliation, and reporting, which are frequently tested.
Utilize practice exams and quizzes available through official resources or training providers to assess your knowledge and identify weak areas. Additionally, practicing within the QuickBooks Online platform by simulating client scenarios helps reinforce your skills. Engaging in discussion forums or study groups can also enhance understanding through peer support. Consistent study, combined with practical experience, will boost confidence and increase your chances of passing the certification exam successfully.
Is prior accounting experience necessary to benefit from the QuickBooks Online Training course?
No prior accounting experience is strictly necessary to benefit from this QuickBooks Online Training course. The curriculum is designed to accommodate learners with basic computer skills and no previous accounting background. It focuses on practical, step-by-step instruction that introduces fundamental concepts alongside platform-specific skills.
However, having some understanding of basic business concepts such as income, expenses, assets, and liabilities can help you grasp the material more quickly. The course is ideal for small business owners, bookkeepers, or aspiring accountants seeking to develop core skills in QuickBooks Online. It provides a solid foundation that can be built upon with additional accounting knowledge if desired in the future.